Billings Administrator - City - £35,000
Hybrid working, 09:00-17:30
Wise May are looking for a Billings Administrator to join our client, a progressive law firm based in the City. This is a great opportunity to join a diverse team who reward hard work.
Duties to include:
- Circulation of the New Matter Reports and assisting with preparing matters ahead of billing
- Obtaining Engagement Letters for review by the Revenue Controllers
- Assisting with setting up matters for E-billing
- Preparing weekly time reports
- Preparing WIP reports
- Editing pre bills. Producing bills and ensuring they comply with relevant VAT and Solicitors Accounts Rules
- Ensuring accurate processing of write offs of unbillable time and disbursements
- Dealing with time and disbursement transfers
- Responding to queries promptly and provide copy invoices and time analysis for clients and attorneys when requested
- Assisting the Revenue controllers with Accounts Receivables - chase clients for payment by emailing, phoning clients as well as sending chase letters and statements
- Responsible for regular archiving and filing
Skills:
- Logical, an organised mind-set and good with numbers
- Outstanding attention to detail and accuracy
- An aptitude for IT (especially working knowledge of Excel and other accounting software)
- Ability to work to high standards with strong client service orientation
- Ability to confidently deal with demanding situations, people, and requirements
- Flexible and efficient - ability to adapt style as required
- Ability to prioritise, work to tight deadlines and manage own workload
- Self-motivated, with the ability to juggle a number of deadlines and competing priorities in a fast-paced environment
- Ability to work a flexible schedule, including some overtime
- Good communication skills, including the ability to liaise with people across the business
- Ability to work well both in a team and individually, displaying a friendly and enthusiastic proactive approach
- High level of confidentiality working in a professional environment
- Keen to develop, grow and use initiative.
Benefits:
- 25 days holiday, increasing to 28
- Birthday off
- Contributory Pension Scheme
- Private medical and GP
- Onsite gym
- £500 wellbeing allowance
We would be keen to speak with anyone who has experience with WIP, invoicing and billing.