Executive Assistant – West End - £45K
Hybrid working, 09:00-17:30
Wise May are looking for a n Executive Assistant to join a friendly company based in the West End. This is a fantastic opportunity to join a lovely team in a company who reward hard work.
Duties to include:
- Manage and monitor diaries, ensuring they are up to date, arranging meetings with clients and key stakeholders, liaise with other attendees, and reminding lawyers of meetings etc. on a daily basis, and making associated travel arrangements
- Monitor emails / ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out the office
- Responding promptly to client and other emails relating to the administration of the practice
- Arrange travel bookings including flights / hotels and related details to be made through the support teams. Producing detailed itineraries Manage arrangements for lawyers’ attendance at international and local conferences
- Client / matter administration including client onboarding; AML process (including effective liaison with the Compliance team) and creation of client engagement agreements; arrange for files to be closed, supervise general filing requirements and record keeping
- Develop and implement effective systems to ensure that both short and long term tasks are completed within required timescales, delegating where appropriate to the administration team.
- Support lawyers in marketing activities including involvement in preparation of pitches and presentations
Skills:
- Demonstrable proactivity to seek out ways to improve our service to the Lawyers and help administer accurate Legal Assistant support
- Trustworthy and able to handle confidential information / sensitive situations discreetly
- Knowledge of law firm financial systems and billing arrangements
- Accurate typing speed of at least 60 words per minute
- Excellent telephone manner and competent knowledge of telephone system
- Excellent attention to detail
- Flexible and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Able to quickly build confidence, respect and trust with others
- Have a positive attitude to daily tasks and have a solutions focussed working method
- Good team player, one able to understand and live the core values of the firm
Benefits:
- Life assurance
- Enhanced Maternity and Paternity
- Cycle to work scheme
- Wellbeing days
- Volunteering days
- Subsidised cafe
We would be keen to speak with anyone who has experience with diary management, billing and travel arrangements.