Legal Secretary - City - £45,000
Hybrid working, 09:30-17:30
Wise May are looking for a Legal Secretary to join our client, a personable and progressive law firm based in the City. This is a great opportunity to join a friendly team who reward hard work.
Duties to include:
- Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis
- Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external
- Arrange for travel bookings and related details to be made through the support teams
- Arrange for the completion of photocopying, printing, organising couriers, send out of letters, faxes etc.
- Arrange for files to be opened and closed, supervise general filing requirements and record keeping
- Use effective systems to ensure that both short and long term tasks are completed within required timescales
- Support lawyers in marketing activities including involvement in preparation of pitches and presentations
- Liaise with administrative support departments on behalf of lawyers as required
- Liaise with the Legal Support Manager over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers
- Become an active part in the care of clients and gain greater understanding of contacts/clients
- Enter, maintain and update client details and relevant information on the firm’s contacts system
- Deal with basic client queries and general administration
- Arrange client meetings
- Assisting with the preparation of monthly reports and monthly billing schedules.
- Type urgent/short/confidential correspondence and emails
- Assist with partner diary management and booking meetings.
- Produce and maintain Excel spreadsheets as required, or Powerpoint presentations.
Skills:
- Trustworthy and able to handle confidential information / sensitive situations discreetly
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Knowledge of law firm financial systems and billing arrangements
- Accurate typing speed of at least 60 words per minute
- Excellent telephone manner and competent knowledge of telephone system
- Excellent communication, organisational and team skills, unflappable
- Excellent attention to detail
- Flexible and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Able to quickly build confidence, respect and trust with others
- Have a positive attitude to daily tasks and have a solutions focussed working method
- Good team player, one able to understand and live the core values of the firm
Benefits:
- Discretionary bonus scheme
- Well being Wednesdays
- Sports and Social clubs
- Volunteering days
- Subsidised restaurant on site
- 25 days annual leave
- Life insurance
- Law Care
- Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay.