• Diary management to Group Risk Officer plus 2 team members
• Booking meeting rooms for internal and external meetings
• Cover meeting minutes and itineries
• Complex travel arrangements and itineraries
• Expenses
• Liaising with ground floor reception to organise passes for visitors

• Experience within a Financial services company (preferred)
• Organised
• Strong diary management experience
• Judgement and problem solving
• Minute taking

This is a full time, permanent role. The working hours are 09:00-17:30, Monday - Friday, hybrid working (3 days in the office and 2 days from home.)

PA duties include: 

• Extensive diary management
• Booking travel and accommodation 
• Scheduling and co-ordinating tasks and projects
• Organising and preparing for meetings
• Event organisation and co-ordination
• Attend and contribute to team meetings
• Arranging business lunches
• Uploading and submitting expenses 
• Help with adhoc tasks 

PA skills required: 

• Highly organised and efficient
• Able to work in a fast paced environment
• Excellent computer skills 
• Strong written and oral communication skills 
• Strong team player
• Ability to meet tight deadlines
• Knowledge of creating presentations
• Knowledge of taking minutes

Company benefits include: 

• Working with a supportive, warm and friendly team
• Daily lunch allowance
• Annual Discretionary bonus
• 25 days annual leave excluding bank holidays
• Life Cover (death in service)
• Pension – 5% employers’ contribution, 4% employee contribution
• Private Medical Insurance
• Annual Season Ticket Loan
• Cycle to work scheme
• Eye Care Vouchers

This is a 6 month fixed term contract. The role is fully office based with 37.5 hours a week between 08:30-17:30.

Workplace Services Coordinator duties and responsibilities:

• Providing reprographics support including printing, binding and document preparation
• Assisting with document production through scanning, formatting and printing requests
• Ensuring printers and equipment are maintained and stocked
• Liaising with internal departments to ensure timely and efficient service delivery
• Managing all incoming and outgoing post, couriers and deliveries
• Supporting the team with general floor duties and office support
• Assisting with meeting room and office support where required

Workplace Services Coordinator key skills and experience required:

• Previous experience within a workplace services, facilities, post room or reprographics role within the legal sector
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong stakeholder management and communication skills
• Strong attention to detail
• A proactive, team-focused approach

Company benefits:

• 27 days annual leave
• Wellbeing support
• Season ticket loan
• Cycle to work scheme

• Coordinating a high volume of interviews across multiple global offices
• Managing interview scheduling and logistics through the ATS system
• Liaising with candidates, agencies and internal stakeholders to ensure a smooth recruitment process
• Building and maintaining strong relationships with external recruitment agencies
• Supporting the wider recruitment team with administrative tasks and process coordination
• Assisting with continuous improvement of recruitment processes, including automation initiatives
• Ensuring a high level of candidate care and professionalism at all stages of the hiring process

• Previous experience within recruitment coordination, within professional services
• Degree educated with a strong academic background.
• Experience working in a fast-paced, high volume environment
• Highly organised with the ability to manage multiple priorities and deadlines
• Strong communication skills with the confidence to liaise with senior stakeholders
• A proactive, hardworking and positive approach
• High attention to detail and ability to work at pace

• Breakfast and lunch provided onsite
• 25 days holiday
• Discretionary bonus
• Health and life insurance
• Onsite gym
• Enhanced family leave
• Pension

• Supporting the Executive Assistant to the CIO and Investment Managing Directors, taking ownership of delegated responsibilities and contributing to the effective operation and success of the Investment team.
• Providing comprehensive diary management support to the Investment Team.
• Organising complex travel and accommodation arrangements.
• Responding to emails on behalf of Investment team members, where required.
• Coordinating authorised wet ink and electronic signatures.
• Managing document administration, including filing, scanning, and document control.
• Coordinating Investment team communications and helping maintain engagement across the wider function.
• Supporting operational, administrative, project-related, and stakeholder activities as required.
• Organising and supporting internal and external events, including team away days, site visits, lunches, charity events, and seasonal activities.
• Providing general administrative support and assistance with ad hoc tasks across the office and wider team.
• Acting as an additional point of contact during colleagues' absence and providing reception/front-of-house cover as required.
• Attending and contributing to team meetings when required.

• Previous Office Assistant or Administrative experience.
• Strong academic background, educated to A-Level and above.
• Excellent computer skills - Including the use of Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook, Teams and SharePoint).
• Highly organised, efficient, and self-motivated, with excellent time management skills.
• Strong ability to manage multiple priorities in fast-paced environments and meet tight deadlines.
• Excellent written and verbal communication skills, with the ability to build relationships at all levels.
• Trusted to handle confidential and sensitive information with discretion and professionalism.
• Strong problem-solving skills, adaptability, and flexibility in response to changing priorities.
• Collaborative and positive team player who works effectively with peers and cross-functional stakeholders.

• Working with a supportive, warm and friendly team.
• Annual Discretionary bonus.
• 25 days annual leave excluding bank holidays.
• Life Cover (death in service).
• Pension – 5% employers’ contribution, 4% employee contribution.
• Private Medical Insurance.
• Annual Season Ticket Loan.
• Cycle to work scheme.
• Eye Care Vouchers.

• Manage all vacancies from the approval stage through to offer and onboarding
• Lead on talent acquisition know-how and market trends, including providing support for EVP and Employer Brand strategies
• Manage, analyse and report on recruitment data to drive talent attraction decisions
• Support the Head of HR to manage the recruitment budget, and review costs and return on investment  
• Build constructive and productive working relationships with internal management
• Managing the relationship with existing recruiters and head-hunters, reviewing terms of business, devising a preferred supplier list
• Work with Line Managers to ensure up to date job specifications are being used for every role and in a consistent format
• Identify and utilise various job boards and other candidate sourcing tools and platforms to proactively identify potential candidates
• Collate constructive candidate feedback on their recruitment and onboarding experience, recommending improvements
• Providing first level advice for any recruitment issues/concerns from managers

• Experience working in a Talent Acquisition Advisor or Talent Acquisition Coordinator role within the Legal sector
• Proficient in managing the full recruitment lifecycle from candidate sourcing through to onboarding
• Passionate about talent attraction, with an interest in getting involved in projects that will develop their employer value proposition
• Strong working knowledge of employment law and good practice in respect of hiring staff in the UK Legal sector
• Experience in building relationships with stakeholders
• Ability to work independently but with a team-centred approach and open to sharing ideas
• A motivated, goal-oriented mindset with a passion to excel
• Excellent communication skills
• Confident in speaking to candidates over the phone
• Excellent stakeholder relationship management

Benefits

• Fully flexible working arrangements to suit your lifestyle
• Comprehensive benefits including medical insurance, life assurance, subsidised gym membership and a bike-to-work scheme
• Continuous training and development 
• A vibrant, friendly culture with regular social events and clubs

This is a full time, permanent role which is office based and the working hours are 8am-4.30pm, Monday to Friday with a 30-minute lunch break.

Assistant Service Coordinator duties and responsibilities:

• Ability to provide support with administrative tasks.
• To maintain accurate and appropriate records and logs, using the company’s software and Outlook packages.
• Data entry – contract renewals and purchase orders.
• To use the company’s software system to request and place orders, set up new suppliers and confirm goods received.
• Stock take - Ordering equipment and office supplies.
• Answering phone/reception duties.
• Manage Incoming/outgoing post and deliveries.
• Ability to update Engineer’s calendars.
• To assist with formatting and dispatching of documents.

Assistant Service Coordinator key skills and experience:

• Previous experience working in customer service, retail or hospitality.
• Demonstrable experience working as part of a team through work, school, college, volunteering or extracurricular activities.
• As interest in administration, customer service or developing a career within the BMS sector. 
• Good written & verbal communication skills.
• Ability to prioritise work effectively.
• Strong attention to detail.
• Proficient in Microsoft packages.

Benefits:

• 25 days annual leave + Birthday off on completion of 1 year service.
• Company bonus scheme.
• Potential to join company private healthcare after successful completion of probation.

This is a permanent role (hybrid working pattern with 3 days per week in the office). 

Administrator duties and responsibilities:

• Claims collections and fee Invoicing, including controls & reconciliations - Overseeing the monthly cycle from the database, monitoring work in progress, invoicing totals, VAT, disbursements and maintain oversight of fee reconciliations and payment of claims.
• Collections Governance and Oversight - Coordinate the submission and tracking of claims collections and entries, maintain ownership of collection bordereaux, endorsements and compliance loss runs ensuring accuracy and monitor underwriter responses and bureau signings.
• Payment Monitoring & Account Liaison - Track incoming payments for fees and collections, act as the primary liaison with accounts for payment identification, reconciliation and correlation, provide clear payment breakdowns and supporting documentation.
• Reporting & Month‑End Assurance - Produce and distribute monthly loss runs and collection summaries to underwriters and confirm month end position by validating that collections, outstanding balances.

Administrator key skills and experience required:

• Demonstrable experience working in a finance administration role, preferably within the insurance sector.
• Advanced Excel skills, including reconciliation and data validation.
• High attention to detail and strong organisational skills.
• Good working knowledge of standard windows applications (e.g. Outlook, Word etc)

Benefits

• Pension with enhanced employer contributions
• Critical Illness Cover
• Death in Service Scheme
• Dental Cover
• Permanent Health Insurance Scheme
• Private Medical Insurance Scheme
• Subsidised Restaurant

This is a full time, permanent position with hybrid working (3 days in the office / 2 remote) and the working hours are 9am-5pm. 

Insurance Technical Accountant duties and responsibilities include: 

• Lead and oversee the administration of insurance and reinsurance contracts for Energy.
• Responsible for the validation of facultative entries and risks in accounting and underwriting systems, maintaining high standards of data governance.
• Provide strategic oversight of data integrity across assigned Lines of Business whether managed internally or through outsourced partners.
• Oversee the correct input and audit of Terms & Conditions in the accounting system, implementing robust quality assurance protocols.
• Ensure completeness and accuracy in the recording of account and claims advices, driving accountability across teams.
• Serve as a senior liaison between Underwriting, Claims, brokers, cedents, and outsourced teams to resolve complex discrepancies and ensure alignment across stakeholders.
• Identify, document, and escalate issues related to outsourced deliverables, ensuring timely resolution and continuous improvement.
• Govern outsourced initiatives, ensuring adherence to contractual obligations, quality benchmarks, and delivery timelines.
• Analyse and interpret internal reports to monitor client accounts and performance metrics, providing actionable insights and strategic recommendations to senior stakeholders.
• Champion knowledge sharing and collaboration across internal teams and external partners, fostering a culture of transparency and continuous learning.
• Communicate effectively and constructively with staff and leadership, influencing outcomes and driving engagement
• Lead the organisation and prioritisation of workload within the outsourced team, maintaining SLA compliance and proactively managing performance.
• Execute Internal Control System (ICS) checks in line with applicable guidelines and actively assist Underwriters in fulfilling these control requirements.
• Supervise the accuracy and complete documentation for underwriting, accounting, and claims within the Document Management System (DMS).
• Conduct payment sanctions and embargo screenings by reviewing relevant lists and escalate to Underwriting or Legal teams for further assessment when necessary.
• Serve as a key point of accountability for both internal and external audits, including those conducted by third parties and local regulatory bodies.
• Oversee cashflow activities, including the setup of client bank accounts within the accounting system.
• Ensure that Processing of incoming and outgoing payments is accurate and executed in a timely manner.
• Track and follow up on outstanding payments and unresolved balances related to the outsourced portfolio and designated contracts.

 Insurance Technical Accountant skills and experience required: 

• In-depth insurance and reinsurance expertise, with demonstrable knowledge working across Energy.
• Extensive knowledge of technical accounting, settlement processes, cash management, credit control and business reporting within the London Market.
• Demonstrable experience working in insurance operations, supporting underwriting teams.
• Previous experience working with outsourced service providers is highly benefical.
• Proficient at building and maintaining trusted relationships across different business teams.
• Passionate about driving innovation and operational excellence.
• Proactive nature, with strong attention to detail.

 Benefits: 

•  Private Medical Insurance 
•  Dental Insurance 
•  Critical Illness Insurance 
•  Pension  - 5% Individual Contribution / 10% Employer contribution, which can be increased to 25% (maximum combined contribution)
•  Death In Service 
•  Income Protection 
•  Holidays  - 25 days which increase with service as well as having additional days off for special events and volunteering.
•  Holiday Purchase Scheme  - can buy and sell up to 5 days.

This is a full time, permanent role. We offer hybrid working once you have passed probation (4 days in the office / 1 day remote) and the hours are 9am-5pm, Monday to Friday (with 1 hour for lunch), flexibility may be required outside of these hours depending on urgency of a task and workload. 

Recruitment Consultant key tasks and responsibilities:

• Canvassing Legal clients from a pre-existing warm and cold database to sell the services you and Wise May offer
• Arrange face to face meetings / MS Teams calls to meet with prospective clients
• Building strong relationships with potential Legal clients and keeping in touch via phone, email, face to face meetings and client entertainment
• Building and maintaining a strong network of Legal clients and candidates through various channels; LinkedIn, database, networking events
• Identifying possible leads and following them up
• Building a pipeline of prospective Legal clients
• Building and establishing a Permanent and Temporaries desk for Legal roles in London 
• Managing the full recruitment lifecycle to include negotiating fees and charge rates, taking job briefs from clients, advertising roles, sourcing candidates, arranging interviews, completing interview prep calls, obtaining feedback, managing offer negotiations and compliance.
• Resourcing for Legal roles via your own network and our existing database, job boards, LinkedIn and social media
• Acting as a liaison between the clients and the candidates giving sound advice and guidance throughout the entire Recruitment process, demonstrating honesty and integrity

Recruitment Consultant skills and experience required:

• Previous experience working in recruitment, engaging with clients and candidates in the Legal sector
• Excellent verbal, written and interpersonal skills and strong attention to detail
• Ability to build relationships and rapport
• Used to working in a fast-paced, target driven and high-volume environment
• System Skills: Competent in MS Office and CRM databases
• Resourceful with the ability to use own initiative
• Ability to think outside the box and think of ways to be different to your competition
• Positive and collaborative attitude
• Composed under pressure, with a flexible and adaptable approach
• Ability to manage conflicting priorities, exercising responsible judgement when appropriate

Company Benefits

• Competitive commission scheme - up to 20%
• Vitality Health Insurance (after probation)
• 25 days holiday + work anniversary and birthday off each year
• Eye care vouchers
• Pension scheme  
• Business Laptop and mobile phone
• Team events

• Support business transformation and operational improvement projects.
• Champion change initiatives across the business.
• Coordinate Operations committees and project groups.
• Produce and analyse management information, KPIs, and operational reports.
• Manage and support third-party producer onboarding and trading partner processes.
• Provide operational and technical support across the business.

• Numerate
• Experience in data handling
• Very good administrative skills
• Good organisational skills
• Analytical skills and mindset
• Accurate with attention to detail
• Good Communication skills (Electronic and Verbal)
• Good knowledge in Accounting principles
• Innovative and creative mindset with a view to problem solving

• Acting as the first point of contact for visitors, deliveries and office guests, providing professional front-of-house cover.
• Managing the reception area including welcoming visitors and overseeing building access and security passes.
• Coordinating global travel arrangements, including flights, hotels, while liaising closely with the companies travel agent.
• Booking and preparing meeting rooms, ensuring they are tidy, stocked and ready for use throughout the day.
• Ordering and replenishing office stationery, refreshments and supplies, and managing incoming deliveries.
• Producing weekly travel updates and outlining upcoming travel schedules for the senior management.
• Sending regular office communications regarding building maintenance, office disruptions and important employee updates.
• Organising company events, including the annual Christmas party and fortnightly staff lunches.
• Supporting the Office Manager with the smooth day-to-day running of the office and assisting with ad hoc administrative tasks.

• Previous experience within a Receptionist role.
• A professional communication style, with the ability to liaise with senior executives and the CEO on a daily basis.
• Excellent organisational skills and exceptional attention to detail.
• A proactive, hands-on approach with the confidence to use initiative and manage multiple priorities.
• A mature and discreet manner when handling confidential information.
• A positive, can-do attitude and a genuine enjoyment of working in a busy office environment.

• Up to 20% annual bonus.
• Private medical and dental cover.
• £275 annual gym membership contribution.
• Access to a Season ticket loan.
• Up to 8% employer pension contribution.
• Catered breakfast and lunch provided on-site daily.

• Perform accurate and timely risk and aggregate data entry into the company's key systems.
• Conduct quality control checks on risk and aggregate data to ensure completeness, accuracy and compliance with internal standards. Identify and resolve discrepancies and queries, escalating where appropriate.
• Process and validate USM (Underwriting Signing Messages) and SCM (Signing & Claims Messages) in line with SLAs, investigate and resolve message failures, exceptions and queries.
• Provide Operational support to Underwriting teams, ensuring efficient processing of transactions.
• Actively contribute to a culture of continuous improvement by identifying opportunities to enhance process efficiency, accuracy and controls.
• Work closely with Underwriting teams, building and maintaining strong stakeholder relationships across the business.

• Previous Insurance Operations, Underwriting Assistant, Technical Assistant or Broker Operations experience within the Lloyd's/London Market.
• Strong experience with risk entry, premium messaging and data quality control.
• Strong insurance slip processing experience with the ability to accurately interpret and process complex risks.
• Practical knowledge of open market and delegated authority business, including an understanding of the operational and contractual differences between the two.
• Familiarity with London Market systems such as Whitespace, Velonetic or Subscribe.
• Excellent analytical skills and attention to detail with the ability to work accurately in a fast-paced environment
• Good organisational skills, manages own time well and prioritises workload independently whilst considering the workloads of the whole team.
• Effective relationship management and stakeholder engagement skills, confident in engaging with colleagues across different business departments.

• Excellent pension scheme
• Private medical insurance
• Life assurance
• Season ticket loan
• Hybrid working
• Annual discretionary bonus

Wise May are looking for a Travel Consultant to join our client, a luxury Travel company based in South London. This is an amazing opportunity to become part of a results orientated team, with a great culture and fantastic sales incentives.

Office based role - You will work 5 days a week (4 week days and 1 day at the weekend). The standard hours are 09:00 -18:00 and once a week you will be required to work one late shift (11:00 - 20:00 / 12:00 - 21:00).

Travel Consultant duties include:

• Designing bespoke luxury holidays and creating the best experience for the clients.
• Establishing client’s wants and needs, maximising the potential in every trip.
• Adapting to Corporate and Leisure clients and converting all calls into sales.
• Staying abreast of everything new in travel, from hotels and airline routes to all travel guidelines.
• Providing excellent customer service to all clients.
• Using the Global Distribution System (GDS) and all tools provided to create perfect tailor-made trips.

Travel Consultant requirements:

• Passionate about working in the Travel industry.
• Demonstrable travel management and sales experience.
• Someone who is personable, engaging and passionate about providing excellent customer service.
• You will be sales orientated and enjoy working in a target driven environment.

Company Benefits:

• Uncapped Commission
• Sales Incentive and competitions
• Overseas familiarisation trips
• 28 days holiday
• On-site gym
• Employee well-being sessions
• Free on-site parking

This is a varied and fast-paced role, providing administrative support across client onboarding, corporate governance, Companies House filings and wider team operations. The successful candidate will have excellent organisational skills, strong attention to detail and a proactive approach to their work. 

This is a full-time, permanent position which is fully office based.

Company Secretarial Administrator duties and responsibilities:

• Acting as the main liaison between internal teams and external providers regarding client correspondence and document distribution 
• Supporting client onboarding and offboarding processes alongside fee earners and business support teams 
• Assisting with the drafting of minutes, shareholder resolutions and associated corporate documents 
• Coordinating the preparation and distribution of confirmation statements and ensuring follow-up actions are completed 
• Managing and coordinating post distribution for a portfolio of corporate clients 
• Maintaining team spreadsheets, diaries and action trackers 
• Assisting with the maintenance of company records, share registers and statutory records 
• Coordinating and submitting Companies House filings 
• Liaising with notaries and third-party providers to obtain certified documentation 
• Assisting with invoicing, expenses and ad hoc administrative support as required 

Company Secretarial Administrator key skills and experience required:

• Administrative experience within a legal or professional services environment
• Knowledge of Company Secretarial Software
• Demonstrable experience in minuting meetings
• Strong Microsoft Office skills, including Excel 
• Excellent organisational skills with the ability to manage competing priorities 
• Exceptional attention to detail 
• Strong written and verbal communication skills 
• Ability to build effective relationships with internal and external stakeholders 
• A proactive, flexible and team-focused approach to work 
• Previous knowledge of Diligent Entities would be advantageous 

Benefits

• Dental Insurance
• GP Service
• Group Income Protection
• Health and Wellness contribution
• 25 days holiday per calendar year
• Life Assurance 4 x basic salary
• Group Personal Pension Scheme
• Private Medical Insurance
• Family Support