• Maintaining the reception area, greeting clients and guests and answering and directing phone calls.
• Responsible for following all firm security protocols for all visitors to reception area.
• Meeting room set up for client meetings, including ensuring meeting rooms are kept stocked with all necessary stationery and refreshments.
• Arranging and ordering catering requirements for internal and client events held in office as well as coordinating with other internal teams.
• Travel arrangements for guests including booking taxi's.

• Be highly organised, efficient, and self-motivated with the ability to work across a range of tasks simultaneously.
• Ability to work in a fast-paced environment and be flexible to meet tight deadlines.
• Computer skills in MS Word, Excel, PowerPoint and Outlook.
• Strong written and oral communication skills.
• Ability to get on with a wide variety of people at all levels in a range of style.

• Provide PA support to Partner and surrounding team.
• Diary Management.
• Meeting support.
• Document control.
• Mailbox management.
• Travel arrangements.
• Additional office support.

• Good understanding of Microsoft Word and Excel.
• Excellent attention to detail.
• Confidence to ask questions if additional clarity is required.
• Experience in a similar position 
• A willingness to learn and utilise new information quickly, including taking notes where required.

• 22 days annual leave, plus bank holidays
• Pension contribution
• Free eye test and contribution towards glasses needed for computer use
• Health Assessments
• Hybrid working

The role will take place between the 14th-16th October, working the hours 09:00am - 17:00pm with paid training provided.

Facilities Administrator duties include:

• Administration around the workspace / location.
• Surveying the spaces within the site.
• Logging and counting facilities equipment.
• Keeping up to date records on the data collected.

Facilities Administrator key skills include:

• Strong verbal and written communication skills and excellent attention to detail.
• Proficient in using a mobile device to log and capture data.
• Able to work independently and as part of a team.
• Reliable and flexible.

This a permanent position, fully office based with the working hours 8:30am - 5:30pm. 

Receptionist duties include:

• Deliver a professional and welcoming front-of-house experience for clients, visitors and employees.
• Manage meeting room bookings, set-ups, refreshments and catering to ensure meetings run smoothly.
• Handle incoming calls, emails, post, couriers and deliveries efficiently and professionally.
• Support the day-to-day running of the office, including managing supplies and liaising with suppliers and facilities providers.
• Maintain reception and communal areas to an exceptional standard at all times.
• Provide administrative support across the business and proactively resolve office-related issues as they arise.
• Build positive relationships with clients and visitors, ensuring an outstanding experience from arrival to departure.
• Act as a key point of contact for office and facilities queries across the organisation.

Receptionist experience required:

• Previous experience in a front of house, reception, customer service, or client facing role.
• Excellent communication skills, with a professional and welcoming approach.
• Strong Microsoft Office skills, including Outlook, Word and Excel.
• Ability to manage multiple tasks and priorities in a fast paced environment.
• Flexible and adaptable, with a willingness to support occasional early starts when required.
• A collaborative team player who works well across different departments.
• Proactive, organised and able to use initiative to solve problems and take ownership of responsibilities.

Company Benefits Include:

• Access to private medical cover. 
• Uncapped annual leave. 
• Medical cash scheme.

This a 12-month Maternity Cover, with hybrid working and the hours are 8:30am - 5:30pm. 

Accounts Payable duties include:

• End-to-end AP processing: coding, approvals, and posting in NetSuite.

• Payment runs: Prepare weekly/monthly payment runs, ensuring correct approval workflows and liquidity alignment.

• Supplier management: Maintain vendor master data (KYC/AML checks where applicable), reconcile statements, resolve disputes, and monitor credit terms.

• Banking & reconciliations: Support bank reconciliations, cash management, and payment cut-offs; investigate variances promptly.

• Expenses & cards: Oversee employee expenses and corporate card transactions, enforce policy compliance, and ensure timely reimbursement.

• Tax & reporting: Validate VAT treatment, assist with monthly VAT reports, and produce AP ageing reports/dashboards.

• Period close: Support month-end close—accruals, prepayments, fixed assets and VAT checks.

• Stakeholder engagement: Partner with Department Heads to streamline P2P, reduce exceptions, and enhance supplier experience.

Accounts Payable experience required:

• Previous Accounts Payable experience within Banking or Financial Services, ideally across a multi-entity and high-volume environment.

• Strong, advanced experience using NetSuite or similar cloud-based platform.

• Experience creating payment runs, generating bank files and completing reconciliations.

• Knowledge of Saved Searches and basic SuiteAnalytics, with an understanding of roles, permissions and audit trails.

• Strong knowledge of VAT, invoice coding, accruals, prepayments and AP subledger integrity.

• An understanding of financial controls and regulatory expectations within a Financial Services environment.

• Excellent attention to detail with the ability to prioritise effectively in a deadline-driven environment.

• Strong communication skills and confidence managing supplier and internal stakeholder relationships.

• Intermediate Excel skills, including experience with Accounts Payable automation tools.

Company Benefits Include:

• Access to private medical cover. 
• Uncapped annual leave. 
• Medical cash scheme.
   

• Supporting the Executive Assistant to the CIO and Investment Managing Directors, taking ownership of delegated responsibilities and contributing to the effective operation and success of the Investment team.
• Providing comprehensive diary management support to the Investment Team.
• Organising complex travel and accommodation arrangements.
• Responding to emails on behalf of Investment team members, where required.
• Coordinating authorised wet ink and electronic signatures.
• Managing document administration, including filing, scanning, and document control.
• Coordinating Investment team communications and helping maintain engagement across the wider function.
• Supporting operational, administrative, project-related, and stakeholder activities as required.
• Organising and supporting internal and external events, including team away days, site visits, lunches, charity events, and seasonal activities.
• Providing general administrative support and assistance with ad hoc tasks across the office and wider team.
• Acting as an additional point of contact during colleagues' absence and providing reception/front-of-house cover as required.
• Attending and contributing to team meetings when required.

• Previous Office Assistant or Administrative experience.
• Strong academic background, educated to A-Level and above.
• Excellent computer skills - Including the use of Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook, Teams and SharePoint).
• Highly organised, efficient, and self-motivated, with excellent time management skills.
• Strong ability to manage multiple priorities in fast-paced environments and meet tight deadlines.
• Excellent written and verbal communication skills, with the ability to build relationships at all levels.
• Trusted to handle confidential and sensitive information with discretion and professionalism.
• Strong problem-solving skills, adaptability, and flexibility in response to changing priorities.
• Collaborative and positive team player who works effectively with peers and cross-functional stakeholders.

• Working with a supportive, warm and friendly team.
• Annual Discretionary bonus.
• 25 days annual leave excluding bank holidays.
• Life Cover (death in service).
• Pension – 5% employers’ contribution, 4% employee contribution.
• Private Medical Insurance.
• Annual Season Ticket Loan.
• Cycle to work scheme.
• Eye Care Vouchers.

This is a full time, permanent position.

Executive Assistant duties include:

• Providing high-level EA support to the President of Europe and an EVP.
• Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the President and EVP’s time.
• Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
• Extensive international travel management, including planning detailed itineraries and liaising with the travel providers.
• Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
• Managing expenses and other day-to-day administrative requirements.
• Preparing meeting agendas, taking minutes and following up on actions.
• Working closely with senior stakeholders across the business and maintaining strong professional relationships.
• Providing proactive support to the President and EVP during a period of significant growth and organisational change
• Using technology and AI tools to improve organisation, efficiency and executive productivity.

Executive Assistant experience required:

• Experience supporting executives across US time zones within a global matrix organisation.
• Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
• Confident using AI and technology to improve efficiency and streamline processes.
• Experience working in a fast-paced, high-pressure environment.
• Excellent and complex diary management experience.
• Strong international travel management experience.
• Confident working with senior stakeholders and able to communicate effectively at all levels.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent written and verbal communication skills.

Company benefits:

• 25 days annual leave and public holidays
• 32 paid volunteering hours per year
• Salary sacrifice pension scheme
• Employer paid private medical and dental cover for employees and dependants
• Life assurance
• Illness financial protection including critical illness cover and income protection
• Employee referral bonus 
• This role is bonus eligible.

This is a full time, permanent position.

Executive Assistant duties include:

• Providing high-level EA support to the President of Europe and an EVP.
• Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the President and EVP’s time.
• Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
• Extensive international travel management, including planning detailed itineraries and liaising with the travel providers.
• Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
• Managing expenses and other day-to-day administrative requirements.
• Preparing meeting agendas, taking minutes and following up on actions.
• Working closely with senior stakeholders across the business and maintaining strong professional relationships.
• Providing proactive support to the President and EVP during a period of significant growth and organisational change
• Using technology and AI tools to improve organisation, efficiency and executive productivity.

Executive Assistant experience required:

• Experience supporting executives across US time zones within a global matrix organisation.
• Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
• Confident using AI and technology to improve efficiency and streamline processes.
• Experience working in a fast-paced, high-pressure environment.
• Excellent and complex diary management experience.
• Strong international travel management experience.
• Confident working with senior stakeholders and able to communicate effectively at all levels.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent written and verbal communication skills.

Company benefits:

• 25 days annual leave and public holidays
• 32 paid volunteering hours per year
• Salary sacrifice pension scheme
• Employer paid private medical and dental cover for employees and dependants
• Life assurance
• Illness financial protection including critical illness cover and income protection
• Employee referral bonus 
• This role is bonus eligible.

This role is permanent and full-time position, offers a hybrid working structure of 3 days in the office and 2 days remotely - With the working hours if 9am - 5:30pm. 

HR Advisor Duties Include: 

• Own and manage the operational delivery of the employee lifecycle activities are completed accurately, compliantly and within agreed timelines.
• Serve as the primary operational contact for employees and managers on HR policies
• Take responsibility for the end-to-end administration and execution of HR processes, ensuring a high level of accuracy and consistency
• Coordinate and administer routine employee relations processes
• Manage the administration and ongoing operation of employee benefits, acting as the key internal contact for providers and employees
• Own the integrity and maintenance of the HRIS (BambooHR) and employee records, ensuring all employment data are accurate, up to date, secure and compliant with internal and regulatory requirements.
• Produce, analyse and maintain HR operational reporting
• Manage visa and right-to-work administration, maintaining accurate documentation, monitoring key deadlines, supporting visa-related processes.
• Provide operational HR support across the business, ensuring people-related records, processes and compliance activities are effectively managed and maintained, including supporting employment status reviews
• Assist with Ad-hoc tasks as and when requested by the Senior HR Manager

HR Advisor Experience Required: 

•  Previous experience using BambooHR or a similar HR information system (HRIS) 
• Strong organisation and time management skills.
• Excellent knowledge and hands-on experience of MS Office (Word, Excel and PowerPoint).
• High attention to detail.
• Excellent written and verbal communication skills.
•  Ability to handle confidential and sensitive information with discretion, professionalism and integrity
• The ability to build good working relationships with other members of staff.
•  Proactive and solution-focused, with the confidence to take ownership of HR administrative processes and escalate issues appropriately
•  A minimum of 2 years’ experience in an HR administration or similar HR operations role
•  CIPD Level 3 qualified or working towards CIPD Level 3 (or equivalent)

Company Benefits: 

• Working with a supportive, warm and friendly team
• Annual Discretionary bonus
• 25 days annual leave excluding bank holidays
• Pension – 5% employers’ contribution, 4% employee contribution
• Private Medical Insurance
• Annual Season Ticket Loan
• Cycle to work scheme 
• Eye Care Vouchers

This is a full time, permanent role. We offer hybrid working once you have passed probation (4 days in the office / 1 day remote) and the hours are 9am-5pm, Monday to Friday (with 1 hour for lunch), flexibility may be required outside of these hours depending on urgency of a task and workload. 

Recruitment Consultant key tasks and responsibilities:

• Canvassing Legal clients from a pre-existing warm and cold database to sell the services you and Wise May offer
• Arrange face to face meetings / MS Teams calls to meet with prospective clients
• Building strong relationships with potential Legal clients and keeping in touch via phone, email, face to face meetings and client entertainment
• Building and maintaining a strong network of Legal clients and candidates through various channels; LinkedIn, database, networking events
• Identifying possible leads and following them up
• Building a pipeline of prospective Legal clients
• Building and establishing a Permanent and Temporaries desk for Legal roles in London 
• Managing the full recruitment lifecycle to include negotiating fees and charge rates, taking job briefs from clients, advertising roles, sourcing candidates, arranging interviews, completing interview prep calls, obtaining feedback, managing offer negotiations and compliance.
• Resourcing for Legal roles via your own network and our existing database, job boards, LinkedIn and social media
• Acting as a liaison between the clients and the candidates giving sound advice and guidance throughout the entire Recruitment process, demonstrating honesty and integrity

Recruitment Consultant skills and experience required:

• Previous experience working in recruitment, engaging with clients and candidates in the Legal sector
• Excellent verbal, written and interpersonal skills and strong attention to detail
• Ability to build relationships and rapport
• Used to working in a fast-paced, target driven and high-volume environment
• System Skills: Competent in MS Office and CRM databases
• Resourceful with the ability to use own initiative
• Ability to think outside the box and think of ways to be different to your competition
• Positive and collaborative attitude
• Composed under pressure, with a flexible and adaptable approach
• Ability to manage conflicting priorities, exercising responsible judgement when appropriate

Company Benefits

• Competitive commission scheme - up to 20%
• Vitality Health Insurance (after probation)
• 25 days holiday + work anniversary and birthday off each year
• Eye care vouchers
• Pension scheme  
• Business Laptop and mobile phone
• Team events

This is a full time, 10 month contract position with hybrid working (3 days in the office / 2 remote) and the working hours are 9am-5pm. 

Syndicate Accountant duties and responsibilities include: 

• Maintaining Financial Ledgers: Maintaining accurate SUN Accounts and Q&A ledgers, including year of account roll forwards, new year set up and class of business configuration. Ensure the SUN Accounts year end close is completed accurately and on schedule, while preparing and posting the distribution journal closing each year of account accurately after 36 months.
• Lloyd’s Central Account (LCA) System Owner: Responsible for preparing and posting monthly signings and settled direct journals within month end deadlines, while completing accurate LCA reconciliations, ensuring any discrepancies are identified, evidenced, assigned and resolved promptly.
• Managing Agency (SMAL) management accounts (QF1/AF1): Responsible for delivering accurate and complete ledger entries for Managing Agency, including journal postings to trial balance. Ensures accruals, prepayments, fixed assets, managing agency fees, bank transactions and tax entries are processed accurately, fully supported and completed within reporting deadlines.
• Expense Management: Responsible for overseeing quarterly group recharges, ensuring staff and service costs are accurately recorded and fully supported. Calculates and manages accruals and prepayments to ensure expenses are recognised correctly within the appropriate accounting period.
• Investment Management: Responsible for completing accurate and timely investment reconciliations, investigating and resolving discrepancies promptly. Ensures compliance with key portfolio controls, including issuer concentration and credit rating checks, while escalating any breaches or exceptions as required.

Syndicate Accountant skills and experience required: 

• Experience within the Lloyd's or London Market insurance sector 
• Experience with reconciliation and financial reporting
• Working towards an accountancy qualification (preferred)
• Experience working with external auditors and third-party service providers
• Experience of using Sun Ledger
• Knowledge of LCA (Lloyds Central Account)

This is a permanent role (hybrid working pattern with 3 days per week in the office). 

Administrator duties and responsibilities:

• Claims collections and fee Invoicing, including controls & reconciliations - Overseeing the monthly cycle from the database, monitoring work in progress, invoicing totals, VAT, disbursements and maintain oversight of fee reconciliations and payment of claims.
• Collections Governance and Oversight - Coordinate the submission and tracking of claims collections and entries, maintain ownership of collection bordereaux, endorsements and compliance loss runs ensuring accuracy and monitor underwriter responses and bureau signings.
• Payment Monitoring & Account Liaison - Track incoming payments for fees and collections, act as the primary liaison with accounts for payment identification, reconciliation and correlation, provide clear payment breakdowns and supporting documentation.
• Reporting & Month‑End Assurance - Produce and distribute monthly loss runs and collection summaries to underwriters and confirm month end position by validating that collections, outstanding balances.

Administrator key skills and experience required:

• Demonstrable experience working in a finance administration role, preferably within the insurance sector.
• Advanced Excel skills, including reconciliation and data validation.
• High attention to detail and strong organisational skills.
• Good working knowledge of standard windows applications (e.g. Outlook, Word etc)

Benefits

• Pension with enhanced employer contributions
• Critical Illness Cover
• Death in Service Scheme
• Dental Cover
• Permanent Health Insurance Scheme
• Private Medical Insurance Scheme
• Subsidised Restaurant

This is a full time, permanent position with hybrid working (3 days in the office / 2 remote) and the working hours are 9am-5pm. 

Insurance Portfolio Manager duties and responsibilities include: 

• Lead and oversee the administration of insurance and reinsurance contracts for Energy.
• Responsible for the validation of facultative entries and risks in accounting and underwriting systems, maintaining high standards of data governance.
• Provide strategic oversight of data integrity across assigned Lines of Business whether managed internally or through outsourced partners.
• Oversee the correct input and audit of Terms & Conditions in the accounting system, implementing robust quality assurance protocols.
• Ensure completeness and accuracy in the recording of account and claims advices, driving accountability across teams.
• Serve as a senior liaison between Underwriting, Claims, brokers, cedents, and outsourced teams to resolve complex discrepancies and ensure alignment across stakeholders.
• Identify, document, and escalate issues related to outsourced deliverables, ensuring timely resolution and continuous improvement.
• Govern outsourced initiatives, ensuring adherence to contractual obligations, quality benchmarks, and delivery timelines.
• Analyse and interpret internal reports to monitor client accounts and performance metrics, providing actionable insights and strategic recommendations to senior stakeholders.
• Champion knowledge sharing and collaboration across internal teams and external partners, fostering a culture of transparency and continuous learning.
• Communicate effectively and constructively with staff and leadership, influencing outcomes and driving engagement
• Lead the organisation and prioritisation of workload within the outsourced team, maintaining SLA compliance and proactively managing performance.
• Execute Internal Control System (ICS) checks in line with applicable guidelines and actively assist Underwriters in fulfilling these control requirements.
• Supervise the accuracy and complete documentation for underwriting, accounting, and claims within the Document Management System (DMS).
• Conduct payment sanctions and embargo screenings by reviewing relevant lists and escalate to Underwriting or Legal teams for further assessment when necessary.
• Serve as a key point of accountability for both internal and external audits, including those conducted by third parties and local regulatory bodies.
• Oversee cashflow activities, including the setup of client bank accounts within the accounting system.
• Ensure that Processing of incoming and outgoing payments is accurate and executed in a timely manner.
• Track and follow up on outstanding payments and unresolved balances related to the outsourced portfolio and designated contracts.

 Insurance Portfolio Manager skills and experience required: 

• In-depth insurance and reinsurance expertise, with demonstrable knowledge working across Energy.
• Extensive knowledge of technical accounting, settlement processes, cash management, credit control and business reporting within the London Market.
• Demonstrable experience working in insurance operations, supporting underwriting teams.
• Previous experience working with outsourced service providers is highly beneficial.
• Proficient at building and maintaining trusted relationships across different business teams.
• Passionate about driving innovation and operational excellence.
• Proactive nature, with strong attention to detail.

 Benefits: 

•  Private Medical Insurance 
•  Dental Insurance 
•  Critical Illness Insurance 
•  Pension  - 5% Individual Contribution / 10% Employer contribution, which can be increased to 25% (maximum combined contribution)
•  Death In Service 
•  Income Protection 
•  Holidays  - 25 days which increase with service as well as having additional days off for special events and volunteering.
•  Holiday Purchase Scheme  - can buy and sell up to 5 days.

Wise May are looking for an experienced Senior Executive Assistant to support an Executive Director within the Risk & Compliance team of a leading Financial Services organisation. This is a fantastic opportunity for a confident and proactive EA who is experienced in supporting at Executive level and thrives in a fast-paced, high-pressure and constantly changing environment. You will provide dedicated support to a highly senior Executive Director, managing a complex and demanding diary while acting as a trusted partner and ensuring they are fully prepared for meetings, travel and key commitments.

This is a full-time, initial 6 months FTC, working the hours of 8:30am - 5:30pm. 

Executive Assistant duties include:

• Providing high-level EA support to an Executive Director within Risk & Compliance.
• Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the Executive's time.
• Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
• Extensive international travel management, including planning detailed itineraries and liaising with the company's travel agent.
• Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
• Managing expenses and other day-to-day administrative requirements.
• Coordinating visitors and liaising with reception and internal teams.
• Preparing meeting agendas, taking minutes and following up on actions where required.
• Managing Teams meetings and other virtual meeting requirements.
• Working closely with senior stakeholders across the business and maintaining strong professional relationships.
• Supporting the Executive during a period of departmental transformation and restructure.
• Using technology and AI tools to improve organisation, efficiency and day-to-day support.

Executive Assistant experience required:

• Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
• Essential Financial Services experience within a regulated and corporate environment.
• Experience working in a fast-paced, high-pressure environment.
• Excellent and complex diary management experience.
• Strong international travel management experience.
• Confident working with senior stakeholders and able to communicate effectively at all levels.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Strong Microsoft Office and Teams skills.
• Comfortable using AI and technology to improve efficiency and streamline processes.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent written and verbal communication skills.

This is a full time, permanent, office based position. You will work 7.5 hours a day between the hours of 8am-6pm.

Workplace Services Manager duties and responsibilities:

Reporting in to the Head of Front of House & Workplace Services you will be responsible for driving continuous improvement in service delivery to support the organisations strategic objectives. Your key areas of responsibility will include:

• Strategic Leadership & Service Excellence - Deliver continuous improvement and operational strategy for workplace services.
• Health and Safety - This is a key element of the role and a priority once joining the business will be completing risk assessments to ensure the business is fully compliant. 
• Operational Leadership and Management - Oversee all aspects of workplace services, maintain oversight of health & safety compliance, provide effective resource planning and support building maintenance projects.
• People Leadership and Development - Develop and manage a high-performing, multi-skilled team of 6.
• Financial and Supplier Management - Support budget management for workplace services, monitor and report on service usage and assist with supplier engagement and contract negotiations. 
• Change and Project Management - Assist with workplace transformation projects i.e. office moves, refurbishments and implementing new technologies.
• Stakeholder Engagement and Collaboration- Work closely with other business support functions to ensure the efficient integration of workplace services with IT, property and facilities strategies. 

Workplace Services Manager key skills and experience required:

• Proven experience in workplace services, facilities and operational leadership within the Legal industry is required.
• Strong track record managing in-house teams. 
• Solid knowledge of health & safety, compliance, and business continuity (IOSH/NEBOSH or equivalent)
• Experience overseeing services such as mailroom, reprographics, records management, and floor support.
• Demonstrated ability to manage supplier relationships, contracts, and service level agreements.
• Experience supporting workplace projects.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong stakeholder management and communication skills.
• Experience with budgeting, cost control, and identifying service improvements.

Benefits:

• 27 days annual leave
• Pension scheme with an Employer Pension Contribution of 5% to 7.5%
• Private health care
• Group Income Protection covering up to 75% of your salary
• Life assurance
• Season ticket loan
• Long service award
• Discount Marketplace
• Bonus Scheme
• Enhanced Parental Leave Pay offering up to 39 weeks of paid leave
• Employee assistance programme
• Fertility Leave
• Wellbeing programme
• Remote GP Service
• Employee Advice Helpline
• Eye test/contribution towards VDU glasses

This is a fast-paced and hands on role, focused on coordinating a high volume of interviews, managing candidate logistics and supporting the full early careers lifecycle, ensuring a seamless and professional experience for candidates and stakeholders.

This is a full time, permanent position. The role has hybrid working (3 days in the office / 2 days remote).

Early Careers Coordinator duties and responsibilities:

• Managing all early careers recruitment from start to finish
• Managing interview scheduling and logistics through the ATS system
• Liaising with candidates, agencies and internal stakeholders to ensure a smooth recruitment process
• Ensuring a high level of candidate care and professionalism at all stages of the hiring process
• Assist with offer documentation, compliance and onboarding.
• Maintain internal records and produce reports.

Early Careers Coordinator skills and experience required:

• Previous experience within Early Careers recruitment coordination, within a law firm 
• Ability to multi-task in an extremely fast paced environment
• Excellent attention to detail  with the ability to handle sensitive and confidential information
• Clear verbal and written communication
• Develop and maintain good relationships with all stakeholders

Company Benefits:

• Contributory Pension Scheme
• Life Assurance (4 x annual salary)
• Income Protection Scheme
• Private Medical Insurance
• GP Service
• 25 days holiday
• Subsidised Staff Restaurant
• Health Screening
• Annual Well Being Allowance, On-site Gym, Employee Assistance Programme and Season Ticket Loan

• Support the Facilities Manager with smooth running of the London office
• Managing the Reception and acting as the first point of contact for visitors
• Answering the main phone line and transferring calls
• Offering refreshments in meetings and setting up working lunches
• Managing the post and arranging couriers / deliveries
• Ordering office stationery, office supplies

• Be highly organised, efficient, and self-motivated with the ability to work across a range of tasks simultaneously
• Ability to work in a fast-paced environment and be flexible to meet tight deadlines
• Computer skills in MS Word, Excel, PowerPoint and Outlook
• Strong written and oral communication skills
• Ability to get on with a wide variety of people at all levels in a range of style
• Strong team player with peer group

The role is for every Tuesday and Wednesday - £14.50 per hour

Wise May are looking for a Talent Advisor to join a large London Accountancy firm in the City. This is a fantastic opportunity to join a highly established organisation and support a busy, high performing Recruitment team with their Early Careers recruitment.

This is a fast-paced and hands on role, focused on coordinating a high volume of interviews, managing candidate logistics and supporting the full early careers lifecycle, ensuring a seamless and professional experience for candidates and stakeholders.

This is a 12 month fixed term contract covering maternity leave. Hybrid working offered.

Talent Advisor duties and responsibilities:

• Managing all early careers recruitment from start to finish
• Managing interview scheduling and logistics through the ATS system
• Liaising with candidates, agencies and internal stakeholders to ensure a smooth recruitment process
• Building and maintaining strong relationships with external early career professionals
• Assisting with continuous improvement of recruitment processes, including automation initiatives
• Ensuring a high level of candidate care and professionalism at all stages of the hiring process

Talent Advisor key skills and experience required:

• Previous experience within Early Careers recruitment coordination
• Experience working in a fast-paced, high volume environment
• Highly organised with the ability to manage multiple priorities and deadlines
• Strong communication skills with the confidence to liaise with senior stakeholders
• A proactive, hardworking and positive approach
• High attention to detail and ability to work at pace

Benefits:

• 22 days annual leave, plus bank holidays
• Pension contribution
• Free eye test and contribution towards glasses needed for computer use
• Health Assessments
• Hybrid working

• Managing all early careers recruitment from start to finish
• Managing interview scheduling and logistics through the ATS system
• Liaising with candidates, agencies and internal stakeholders to ensure a smooth recruitment process
• Building and maintaining strong relationships with external early career professionals
• Assisting with continuous improvement of recruitment processes, including automation initiatives
• Ensuring a high level of candidate care and professionalism at all stages of the hiring process

• Previous experience within recruitment coordination
• Experience working in a fast-paced, high volume environment
• Highly organised with the ability to manage multiple priorities and deadlines
• Strong communication skills with the confidence to liaise with senior stakeholders
• A proactive, hardworking and positive approach
• High attention to detail and ability to work at pace

• 22 days annual leave, plus bank holidays
• Pension contribution
• Free eye test and contribution towards glasses needed for computer use
• Health Assessments
• Hybrid working

This is a full time, permanent role. The working hours are 09:00-17:30, Monday - Friday, hybrid working (3 days in the office and 2 days from home.)

PA duties include: 

• Extensive diary management
• Booking travel and accommodation 
• Scheduling and co-ordinating tasks and projects
• Organising and preparing for meetings
• Event organisation and co-ordination
• Attend and contribute to team meetings
• Arranging business lunches
• Uploading and submitting expenses 
• Help with adhoc tasks 

PA skills required: 

• Highly organised and efficient
• Able to work in a fast paced environment
• Excellent computer skills 
• Strong written and oral communication skills 
• Strong team player
• Ability to meet tight deadlines
• Knowledge of creating presentations
• Knowledge of taking minutes

Company benefits include: 

• Working with a supportive, warm and friendly team
• Daily lunch allowance
• Annual Discretionary bonus
• 25 days annual leave excluding bank holidays
• Life Cover (death in service)
• Pension – 5% employers’ contribution, 4% employee contribution
• Private Medical Insurance
• Annual Season Ticket Loan
• Cycle to work scheme
• Eye Care Vouchers

This is a 6 month fixed term contract. The role is fully office based with 37.5 hours a week between 08:30-17:30.

Workplace Services Coordinator duties and responsibilities:

• Providing reprographics support including printing, binding and document preparation
• Assisting with document production through scanning, formatting and printing requests
• Ensuring printers and equipment are maintained and stocked
• Liaising with internal departments to ensure timely and efficient service delivery
• Managing all incoming and outgoing post, couriers and deliveries
• Supporting the team with general floor duties and office support
• Assisting with meeting room and office support where required

Workplace Services Coordinator key skills and experience required:

• Previous experience within a workplace services, facilities, post room or reprographics role within the legal sector
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong stakeholder management and communication skills
• Strong attention to detail
• A proactive, team-focused approach

Company benefits:

• 27 days annual leave
• Wellbeing support
• Season ticket loan
• Cycle to work scheme

• Manage all vacancies from the approval stage through to offer and onboarding
• Lead on talent acquisition know-how and market trends, including providing support for EVP and Employer Brand strategies
• Manage, analyse and report on recruitment data to drive talent attraction decisions
• Support the Head of HR to manage the recruitment budget, and review costs and return on investment  
• Build constructive and productive working relationships with internal management
• Managing the relationship with existing recruiters and head-hunters, reviewing terms of business, devising a preferred supplier list
• Work with Line Managers to ensure up to date job specifications are being used for every role and in a consistent format
• Identify and utilise various job boards and other candidate sourcing tools and platforms to proactively identify potential candidates
• Collate constructive candidate feedback on their recruitment and onboarding experience, recommending improvements
• Providing first level advice for any recruitment issues/concerns from managers

• Experience working in a Talent Acquisition Advisor or Talent Acquisition Coordinator role within the Legal sector
• Proficient in managing the full recruitment lifecycle from candidate sourcing through to onboarding
• Passionate about talent attraction, with an interest in getting involved in projects that will develop their employer value proposition
• Strong working knowledge of employment law and good practice in respect of hiring staff in the UK Legal sector
• Experience in building relationships with stakeholders
• Ability to work independently but with a team-centred approach and open to sharing ideas
• A motivated, goal-oriented mindset with a passion to excel
• Excellent communication skills
• Confident in speaking to candidates over the phone
• Excellent stakeholder relationship management

Benefits

• Fully flexible working arrangements to suit your lifestyle
• Comprehensive benefits including medical insurance, life assurance, subsidised gym membership and a bike-to-work scheme
• Continuous training and development 
• A vibrant, friendly culture with regular social events and clubs

• Perform accurate and timely risk and aggregate data entry into the company's key systems.
• Conduct quality control checks on risk and aggregate data to ensure completeness, accuracy and compliance with internal standards. Identify and resolve discrepancies and queries, escalating where appropriate.
• Process and validate USM (Underwriting Signing Messages) and SCM (Signing & Claims Messages) in line with SLAs, investigate and resolve message failures, exceptions and queries.
• Provide Operational support to Underwriting teams, ensuring efficient processing of transactions.
• Actively contribute to a culture of continuous improvement by identifying opportunities to enhance process efficiency, accuracy and controls.
• Work closely with Underwriting teams, building and maintaining strong stakeholder relationships across the business.

• Previous Insurance Operations, Underwriting Assistant, Technical Assistant or Broker Operations experience within the Lloyd's/London Market.
• Strong experience with risk entry, premium messaging and data quality control.
• Strong insurance slip processing experience with the ability to accurately interpret and process complex risks.
• Practical knowledge of open market and delegated authority business, including an understanding of the operational and contractual differences between the two.
• Familiarity with London Market systems such as Whitespace, Velonetic or Subscribe.
• Excellent analytical skills and attention to detail with the ability to work accurately in a fast-paced environment
• Good organisational skills, manages own time well and prioritises workload independently whilst considering the workloads of the whole team.
• Effective relationship management and stakeholder engagement skills, confident in engaging with colleagues across different business departments.

• Excellent pension scheme
• Private medical insurance
• Life assurance
• Season ticket loan
• Hybrid working
• Annual discretionary bonus

Wise May are looking for a Travel Consultant to join our client, a luxury Travel company based in South London. This is an amazing opportunity to become part of a results orientated team, with a great culture and fantastic sales incentives.

Office based role - You will work 5 days a week (4 week days and 1 day at the weekend). The standard hours are 09:00 -18:00 and once a week you will be required to work one late shift (11:00 - 20:00 / 12:00 - 21:00).

Travel Consultant duties include:

• Designing bespoke luxury holidays and creating the best experience for the clients.
• Establishing client’s wants and needs, maximising the potential in every trip.
• Adapting to Corporate and Leisure clients and converting all calls into sales.
• Staying abreast of everything new in travel, from hotels and airline routes to all travel guidelines.
• Providing excellent customer service to all clients.
• Using the Global Distribution System (GDS) and all tools provided to create perfect tailor-made trips.

Travel Consultant requirements:

• Passionate about working in the Travel industry.
• Demonstrable travel management and sales experience.
• Someone who is personable, engaging and passionate about providing excellent customer service.
• You will be sales orientated and enjoy working in a target driven environment.

Company Benefits:

• Uncapped Commission
• Sales Incentive and competitions
• Overseas familiarisation trips
• 28 days holiday
• On-site gym
• Employee well-being sessions
• Free on-site parking